How to Write a Request Letter for Getting Certificate

Request Letter for Getting Certificate

Hello Freinds! Do you have completed your graduation and now you are waiting for your degree. We do lots of hard work for three years to earn a piece of paper called a degree. Your degree certificate tells you how much hard work and smart work you have done. it is also a measure of your knowledge, Sincerity, and Punctuality.

The Degree certificate is like a trophy you receive for your hard in graduation years. To get this trophy or we can say that a degree you have to write a formal and concise letter to the chancellor of the university.

How to Write a Request Letter for Getting a Certificate

There may be three possibilities in which you want a degree as soon as possible.

1. If you are applying for a job, but a degree has not been generated by the university.
2. If your original degree is lost
3. If your degree keeps on hold because of some reasons.

Point to remember while writing the application

1. At the beginning on the left side of the letter write “To chancellor” on the next line write “Name of the university” and on the next line write “address of university”
2. Don’t forget to write the date on which day you are writing the letter
3. Now write the subject While writing the subject take care that this is the most important line in your letter hence it should be grammatically correct and without any spelling mistakes.
4. In salutation, you should always write “Respected sir”.You should never write “Dear sir”
5. when you write the body of your letter you should make a three-paragraph 1st paragraph should be of introduction and 2nd paragraph should be of the main body in which you will mention the real reason for writing an application and 3rd paragraph should include the farewell and thanksgiving.
6. In 1st paragraph you should introduce yourself it should contain your name, your group, branch, etc.
7. In the 2nd paragraph, you should mention that you have paid all fees of college and the reason why you need your degree certificate as quickly as possible.
8. In the 3rd paragraph, you should express your gratitude.
9. At last on the right-hand side you should write “yours faithfully” or “ yours sincerely” and sign.

Sample Request Letter for Degree Certificate

If You are applying for a job but the degree is not generated by the university.

Sample 1

To
The Voice Chancellor
University Name,
Address,

Subject- To issue degree of graduation as soon as possible
Applicant name:

Respected Sir/Madam,

I was a student of BSc in your reputed University. I passed my final year exam with an “A” grade in the year 2019. I have completed my exam fees at the university. University issued a mark list to me in the month of June 2019. my enrollment number is xxxxxxxxx.

Now I want to apply for the post of chemist in apex pharma. But my degree is not yet generated by the university. The company has given me a period of 1 month to submit my degree. If I failed to submit my degree in one month then I may lose the job.

With this application, I have enclosed all my necessary documents.
My situation is really critical I hope you will understand my situation and issue my degree as soon as possible.

Thank you

Yours Faithfully

Students Name

Sample 2

If Your original degree is lost

To
The Voice Chancellor
University Name,
Address,

Subject: To issue a Duplicate copy of the Degree certificate.
Applicant Name:-

Respected sir,/Madam

I was a student of B.E in your reputed University. I passed my final year exam of B.E in 2009. my enrollment no is xxxxxxxxxx.

Now I am working at Kadsun solar pannels in Pune. The company does verification of its employee’s educational documents every year but unfortunately, my degree certificate is missing. I am in great trouble now that’ which is why I am writing you this request letter to issue a duplicate copy of my degree certificate. My university enrollment no is xxxxxxxxxxxxx.

With this application, I have attached my mark list and completely filled university form of the degree certificate. The inconvenience is highly regretted.
Thank you

Yours Faithfully

student Name

Sample 3

Your degree keeps on hold because of some reasons.

To
The Voice Chancellor
University Name,
Address,

Subject- To issue degree certificate of graduation.
Applicant name:

Respected Sir/Madam
Sir, I am a student of BA in your prestigious University. I enrolled in your university in the year 2008. I cleared my final year exam in 2011. I passed BA with a score of 55%.my enrollment no is xxxxxxxxxx.

Recently I applied for the Indian army and I am selected to appear for an SSB interview. The guideline is released by the Indian army to keep original copies of educational certificates ready while appearing for interviews.

Regratefuly my Degree certificate is kept to hold by the university because I made a mistake in filling exam form. With this letter, I have attached all my mark list and fee receipts and I have also filled out an online form to issue a degree certificate of graduation and attach its copies with this application. So I request you issue my degree certificate as soon as possible.
Thank you

Yours faithfully

Student name.

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